Everything VNDLY Can Do
A complete feature list for sales, inventory, and operations management. Built for product businesses that want to scale without chaos.
Dashboard
- Draggable widget canvas — arrange your dashboard your way
- Revenue, orders, and inventory KPIs at a glance
- Sales by category and tag with horizontal bar charts
- Product trend widget — search any product and see sales over time
- Customer trend widget — track customer activity and revenue
- Period selectors (30 days, 90 days, 6 months, YTD, 12 months, all time)
- Net revenue and tax overview widgets
Products & Inventory
- Product management with variants, SKU, and barcode
- Multi-location inventory tracking
- Stock adjustments and transfers between locations
- Stocktakes with variance reports and PDF export
- Weight, dimensions, and packaging levels
- Customs/HS codes for international shipping
- AI-generated product images
- AI-generated product descriptions
- Categories and tags for product organization
- Print product labels
- Sales and purchase price lists
- Import/export products via CSV
- Cloud image sync — connect Dropbox and auto-match images to products by SKU filename
Sales Orders
- Full workflow: draft → confirmed → fulfilled → cancelled
- Version history with complete audit trail
- Fulfillment tracking (unfulfilled / partial / fulfilled)
- Real-time stock indicators on order lines
- Packing module with box selection and weight calculations
- Packaging profiles (save reusable box configurations)
- Packing lists with dimension and stability scoring
- PDF generation with localized labels (7 languages)
- Carrier and tracking number on orders
- Create invoice from sales order in one click
- Tax calculation per line item
- Sales agent assignment per order
Product Development
- 8-phase Kanban pipeline: Idea → Research → Design → Sourcing → Sampling → Approved → First Order → Launched
- Drag-and-drop between phases with optimistic UI
- Slide-out detail panel with 6 tabs: Overview, Files, Notes, Suppliers, Samples, Activity
- Supplier quote management with accept/reject workflow
- Sample request tracking with status progression and quality scoring
- File uploads with drag-and-drop, image grid thumbnails
- One-click Create Product from approved projects
- One-click Create First PO from first order phase
- Business case tracking: target cost, price, margin, MOQ
- Auto-numbered project IDs with custom prefix
- Confetti animation on product launch 🎉
Purchase Orders
- Full workflow: draft → confirmed → partly received → received
- Version history with complete audit trail
- Freight and landed cost tracking with allocation methods
- PDF generation with localized labels (7 languages)
- Receiving workflow with expected vs. actual quantity tracking
- Multi-location receiving
- Issued by tracking on all documents
Invoicing
- Full workflow: draft → sent → partial → paid → overdue → cancelled
- Credit notes with their own workflow
- Payment tracking
- Create invoice from sales order in one click
- PDF with localized labels (7 languages)
- Send invoices via email directly from the app
- Customer default tax rates (auto-fill)
- Due date tracking with overdue alerts
- Billing and shipping addresses carried over from sales orders
AI & Planning
- AI assistant — ask questions about your business in plain English
- Bring your own API key (OpenAI or Anthropic)
- Demand forecasting based on sales history
- Anomaly detection (revenue spikes, dormant customers, low stock)
- Smart reorder suggestions based on velocity and lead times
- Stock projection charts with reorder point and stockout warnings
- AI-generated reports with real charts (bar, line, pie)
- Daily digest with yesterday's KPIs and recommended actions
- Period comparison (compare any two date ranges)
Reporting
- Sales reports (by product, category, customer, agent)
- Sales margin analysis (revenue, COGS, gross profit, margin %)
- Commission reports with leaderboard
- Tax reports by rate with trend charts
- Landed cost reports
- Inventory valuation reports
- Stock movement reports
- Export any report to CSV or PDF
- Filter by category, tags, and date range
Strategy & Sales Overview
- Customer map with geographic visualization
- Sales data overlay on customer locations
- Business overview with key metrics at a glance
- Identify sales opportunities by region
- Track customer activity and last order dates
Team & Permissions
- Custom roles with granular permissions (14 modules × 4 actions)
- Role presets: Admin, Manager, Sales, Warehouse, View-only
- Sales agent system with commission rates, targets, and territories
- Issued by tracking on all orders and invoices
- Invite team members via email
Team Chat
- Real-time direct and group messaging inside VNDLY
- Unread indicator in the top nav so you never miss updates
- Member badges next to each message for clear attribution
- Create group chats and manage members
- Fast context switching without leaving the app
Year Wheel
- Radial annual planner for launches, fairs, campaigns, and milestones
- Auto-mapped product launches from the Development Pipeline
- Auto-mapped incoming goods from purchase order delivery dates
- Filter by event type and month, plus timeline view
- Add custom events with owners, tags, and notes
CRM & Sales Pipeline
- Visual Kanban board: Lead → Contacted → Qualified → Proposal → Negotiation → Won → Lost
- Drag-and-drop pipeline management with deal values and expected close dates
- Activity timeline on every customer and supplier — calls, emails, meetings, notes
- Auto-logged system events (orders, invoices, payments) on the timeline
- Customer health scores: Healthy / At Risk / Churning based on real order data
- Win/Loss tracking with competitor and reason analysis
- Task management — set due dates on activities, get reminders in the Today panel
- Today panel (bell icon) — overdue tasks, pipeline alerts, quick actions
- Dormant customer alerts — auto-generated when customers go quiet
- Supplier timeline — track negotiations, PO issues, factory visits
B2B Customer Portal
- Branded self-service portal for your wholesale buyers
- Visual line sheet catalog with product images, SKUs, and customer-specific pricing
- Quantity steppers for fast bulk ordering (built for 30–50 SKU orders)
- Quick Reorder — one click to duplicate any previous order
- Bulk Import — buyers upload CSV or Excel with SKUs and quantities
- Downloadable Excel template pre-filled with your catalog SKUs
- Order tracking timeline from placement to delivery
- Document Center — invoices and confirmations in one place
- Built-in messaging linked to specific orders
- Custom branding — your logo, colors, and welcome message
- Portal URL at vndly.io/b2b/your-company
- Orders flow into your existing VNDLY sales order workflow
- Invite customers from any customer detail page
- Available on Professional and Enterprise plans
Marketing & Email
- Audience builder — filter by health score, pipeline, country, price list, order history, and more
- AI email composer — drafts emails using your real business data and product catalog
- Quick Campaigns — one-click smart emails: Reorder Reminder, Back in Stock, Win-Back, and more
- Multi-provider email sending: Resend, Brevo, SendGrid, Mailgun, Postmark, Amazon SES
- Saved audiences — live queries that stay up-to-date as your data changes
- Campaign tracking with draft, schedule, and send workflow
- Supplier campaigns — RFQ blasts, holiday notices, performance summaries
- GDPR-compliant unsubscribe management
Customers & Suppliers
- Customer and supplier management with multiple addresses
- Default tax rates per customer (auto-fill on invoices)
- Assign sales agents to customers
- Sales and purchase price lists per customer/supplier
- Contact details (email, phone, notes)
Integrations
- Shopify
- WooCommerce
- BigCommerce
- Squarespace
- Fortnox (Swedish accounting)
- Visma eAccounting via Spiris (Swedish accounting)
- Xero
- QuickBooks Online
- EasyPost (shipping)
- SendCloud (shipping)
- Shippo (shipping)
- Fraktjakt (Swedish shipping)
- Dropbox (cloud image sync — auto-match product images by SKU)
Platform & Security
- Dark mode, light mode, and sophisticated theme
- Responsive design — optimized for desktop and tablet
- 14-day free trial, no credit card required
- Three plans: Starter ($49), Professional ($149), Enterprise ($349)
- Activity log — track all changes across your account
- Built-in support ticket system
- Custom document prefixes (SO-, PO-, INV-, etc.)
- Quick search (⌘K) for fast navigation across the app
- Help section with guides and documentation
- Data encryption and secure authentication
- Automatic daily backups
- GDPR compliant
Roadmap
What's Next
We ship fast and listen to our users. Here's what we've recently launched and what's in the pipeline.
Recently Shipped
- • B2B Customer Portal — self-service wholesale ordering with Quick Reorder, Bulk Import, and messaging
- • CRM & Sales Pipeline with Kanban board
- • Customer health scores and Win/Loss tracking
- • Activity timelines on customers and suppliers
- • Today panel — tasks, reminders, pipeline alerts
- • Marketing module with AI email composer
- • Multi-provider email sending (Resend, Brevo, SendGrid, etc.)
- • Quick Campaigns — one-click smart emails
- • Cloud image sync — connect Dropbox and sync product images by SKU
Planned
- • Email automations (trigger-based flows)
- • Campaign performance analytics with revenue attribution
- • Mobile app (iOS & Android)
- • Barcode scanning
- • Track lots/expiry
- • Track serial numbers
Ready to see it in action?
Start your free 14-day trial. No credit card required.