Everything VNDLY Can Do

A complete feature list for sales, inventory, and operations management. Built for product businesses that want to scale without chaos.

Dashboard

  • Draggable widget canvas — arrange your dashboard your way
  • Revenue, orders, and inventory KPIs at a glance
  • Sales by category and tag with horizontal bar charts
  • Product trend widget — search any product and see sales over time
  • Customer trend widget — track customer activity and revenue
  • Period selectors (30 days, 90 days, 6 months, YTD, 12 months, all time)
  • Net revenue and tax overview widgets

Products & Inventory

  • Product management with variants, SKU, and barcode
  • Multi-location inventory tracking
  • Stock adjustments and transfers between locations
  • Stocktakes with variance reports and PDF export
  • Weight, dimensions, and packaging levels
  • Customs/HS codes for international shipping
  • AI-generated product images
  • AI-generated product descriptions
  • Categories and tags for product organization
  • Print product labels
  • Sales and purchase price lists
  • Import/export products via CSV
  • Cloud image sync — connect Dropbox and auto-match images to products by SKU filename

Sales Orders

  • Full workflow: draft → confirmed → fulfilled → cancelled
  • Version history with complete audit trail
  • Fulfillment tracking (unfulfilled / partial / fulfilled)
  • Real-time stock indicators on order lines
  • Packing module with box selection and weight calculations
  • Packaging profiles (save reusable box configurations)
  • Packing lists with dimension and stability scoring
  • PDF generation with localized labels (7 languages)
  • Carrier and tracking number on orders
  • Create invoice from sales order in one click
  • Tax calculation per line item
  • Sales agent assignment per order

Product Development

  • 8-phase Kanban pipeline: Idea → Research → Design → Sourcing → Sampling → Approved → First Order → Launched
  • Drag-and-drop between phases with optimistic UI
  • Slide-out detail panel with 6 tabs: Overview, Files, Notes, Suppliers, Samples, Activity
  • Supplier quote management with accept/reject workflow
  • Sample request tracking with status progression and quality scoring
  • File uploads with drag-and-drop, image grid thumbnails
  • One-click Create Product from approved projects
  • One-click Create First PO from first order phase
  • Business case tracking: target cost, price, margin, MOQ
  • Auto-numbered project IDs with custom prefix
  • Confetti animation on product launch 🎉

Purchase Orders

  • Full workflow: draft → confirmed → partly received → received
  • Version history with complete audit trail
  • Freight and landed cost tracking with allocation methods
  • PDF generation with localized labels (7 languages)
  • Receiving workflow with expected vs. actual quantity tracking
  • Multi-location receiving
  • Issued by tracking on all documents

Invoicing

  • Full workflow: draft → sent → partial → paid → overdue → cancelled
  • Credit notes with their own workflow
  • Payment tracking
  • Create invoice from sales order in one click
  • PDF with localized labels (7 languages)
  • Send invoices via email directly from the app
  • Customer default tax rates (auto-fill)
  • Due date tracking with overdue alerts
  • Billing and shipping addresses carried over from sales orders

AI & Planning

  • AI assistant — ask questions about your business in plain English
  • Bring your own API key (OpenAI or Anthropic)
  • Demand forecasting based on sales history
  • Anomaly detection (revenue spikes, dormant customers, low stock)
  • Smart reorder suggestions based on velocity and lead times
  • Stock projection charts with reorder point and stockout warnings
  • AI-generated reports with real charts (bar, line, pie)
  • Daily digest with yesterday's KPIs and recommended actions
  • Period comparison (compare any two date ranges)

Reporting

  • Sales reports (by product, category, customer, agent)
  • Sales margin analysis (revenue, COGS, gross profit, margin %)
  • Commission reports with leaderboard
  • Tax reports by rate with trend charts
  • Landed cost reports
  • Inventory valuation reports
  • Stock movement reports
  • Export any report to CSV or PDF
  • Filter by category, tags, and date range

Strategy & Sales Overview

  • Customer map with geographic visualization
  • Sales data overlay on customer locations
  • Business overview with key metrics at a glance
  • Identify sales opportunities by region
  • Track customer activity and last order dates

Team & Permissions

  • Custom roles with granular permissions (14 modules × 4 actions)
  • Role presets: Admin, Manager, Sales, Warehouse, View-only
  • Sales agent system with commission rates, targets, and territories
  • Issued by tracking on all orders and invoices
  • Invite team members via email

Team Chat

  • Real-time direct and group messaging inside VNDLY
  • Unread indicator in the top nav so you never miss updates
  • Member badges next to each message for clear attribution
  • Create group chats and manage members
  • Fast context switching without leaving the app

Year Wheel

  • Radial annual planner for launches, fairs, campaigns, and milestones
  • Auto-mapped product launches from the Development Pipeline
  • Auto-mapped incoming goods from purchase order delivery dates
  • Filter by event type and month, plus timeline view
  • Add custom events with owners, tags, and notes

CRM & Sales Pipeline

  • Visual Kanban board: Lead → Contacted → Qualified → Proposal → Negotiation → Won → Lost
  • Drag-and-drop pipeline management with deal values and expected close dates
  • Activity timeline on every customer and supplier — calls, emails, meetings, notes
  • Auto-logged system events (orders, invoices, payments) on the timeline
  • Customer health scores: Healthy / At Risk / Churning based on real order data
  • Win/Loss tracking with competitor and reason analysis
  • Task management — set due dates on activities, get reminders in the Today panel
  • Today panel (bell icon) — overdue tasks, pipeline alerts, quick actions
  • Dormant customer alerts — auto-generated when customers go quiet
  • Supplier timeline — track negotiations, PO issues, factory visits

B2B Customer Portal

  • Branded self-service portal for your wholesale buyers
  • Visual line sheet catalog with product images, SKUs, and customer-specific pricing
  • Quantity steppers for fast bulk ordering (built for 30–50 SKU orders)
  • Quick Reorder — one click to duplicate any previous order
  • Bulk Import — buyers upload CSV or Excel with SKUs and quantities
  • Downloadable Excel template pre-filled with your catalog SKUs
  • Order tracking timeline from placement to delivery
  • Document Center — invoices and confirmations in one place
  • Built-in messaging linked to specific orders
  • Custom branding — your logo, colors, and welcome message
  • Portal URL at vndly.io/b2b/your-company
  • Orders flow into your existing VNDLY sales order workflow
  • Invite customers from any customer detail page
  • Available on Professional and Enterprise plans

Marketing & Email

  • Audience builder — filter by health score, pipeline, country, price list, order history, and more
  • AI email composer — drafts emails using your real business data and product catalog
  • Quick Campaigns — one-click smart emails: Reorder Reminder, Back in Stock, Win-Back, and more
  • Multi-provider email sending: Resend, Brevo, SendGrid, Mailgun, Postmark, Amazon SES
  • Saved audiences — live queries that stay up-to-date as your data changes
  • Campaign tracking with draft, schedule, and send workflow
  • Supplier campaigns — RFQ blasts, holiday notices, performance summaries
  • GDPR-compliant unsubscribe management

Customers & Suppliers

  • Customer and supplier management with multiple addresses
  • Default tax rates per customer (auto-fill on invoices)
  • Assign sales agents to customers
  • Sales and purchase price lists per customer/supplier
  • Contact details (email, phone, notes)

Integrations

  • Shopify
  • WooCommerce
  • BigCommerce
  • Squarespace
  • Fortnox (Swedish accounting)
  • Visma eAccounting via Spiris (Swedish accounting)
  • Xero
  • QuickBooks Online
  • EasyPost (shipping)
  • SendCloud (shipping)
  • Shippo (shipping)
  • Fraktjakt (Swedish shipping)
  • Dropbox (cloud image sync — auto-match product images by SKU)

Platform & Security

  • Dark mode, light mode, and sophisticated theme
  • Responsive design — optimized for desktop and tablet
  • 14-day free trial, no credit card required
  • Three plans: Starter ($49), Professional ($149), Enterprise ($349)
  • Activity log — track all changes across your account
  • Built-in support ticket system
  • Custom document prefixes (SO-, PO-, INV-, etc.)
  • Quick search (⌘K) for fast navigation across the app
  • Help section with guides and documentation
  • Data encryption and secure authentication
  • Automatic daily backups
  • GDPR compliant

Roadmap

What's Next

We ship fast and listen to our users. Here's what we've recently launched and what's in the pipeline.

Recently Shipped

  • B2B Customer Portal — self-service wholesale ordering with Quick Reorder, Bulk Import, and messaging
  • CRM & Sales Pipeline with Kanban board
  • Customer health scores and Win/Loss tracking
  • Activity timelines on customers and suppliers
  • Today panel — tasks, reminders, pipeline alerts
  • Marketing module with AI email composer
  • Multi-provider email sending (Resend, Brevo, SendGrid, etc.)
  • Quick Campaigns — one-click smart emails
  • Cloud image sync — connect Dropbox and sync product images by SKU

Planned

  • Email automations (trigger-based flows)
  • Campaign performance analytics with revenue attribution
  • Mobile app (iOS & Android)
  • Barcode scanning
  • Track lots/expiry
  • Track serial numbers

Ready to see it in action?

Start your free 14-day trial. No credit card required.