Inventory Software
for Small Business
You don't need enterprise software, or an enterprise budget, to run inventory properly. VNDLY gives growing businesses real-time stock tracking, purchasing, sales orders, and AI forecasting in one simple platform. Starting at $49/mo.
See VNDLY in Action
Watch how VNDLY helps product businesses manage inventory, sales, and forecasting.
Enterprise software vs VNDLY
Most small businesses outgrow spreadsheets before they're ready to admit it. Stock counts drift. Purchase orders live in someone's inbox. Sales history exists, but in three different places. The tipping point is usually a stockout that cost real money — or an overstock that's still sitting on a shelf six months later.
The real problem with running a small business on spreadsheets
Spreadsheets are flexible, free, and familiar — which is exactly why they stick around too long. In the early days they work fine: a handful of SKUs, orders you can count on one hand, and one person who knows where everything is. As the business grows, the spreadsheet grows too, and suddenly you need four tabs open simultaneously to answer a simple question like 'do we have enough stock to fulfil this order?'
The bigger issue is the gap between buying and selling. Purchase orders get raised in email, sales orders get tracked separately, and nobody has a live picture of what's committed versus what's actually available. Reorders are based on whoever noticed the shelf was low, not on what the sales data actually suggests. Enterprise software solves this, but it's priced and built for teams three times your size.
How VNDLY connects the purchase-order-to-sale workflow
VNDLY gives a small team one place for the full inventory cycle: raise a purchase order to a supplier, receive the goods against it (with landed cost calculated automatically from freight and duties), and watch the stock pool update in real time. When a sales order comes in — whether from Shopify, WooCommerce, your B2B portal, or entered manually — it draws from the same pool and the count updates immediately.
The AI demand-forecasting layer (BYOK — bring your own OpenAI or Anthropic key, no per-feature price bump) looks at your actual sales velocity and surfaces reorder recommendations before you run low, instead of after. For a two-person team that's wearing multiple hats, that's the difference between proactive purchasing and a panic order at twice the usual unit cost.
A concrete example: a small team leaving spreadsheets behind
A two-person brand importing home goods was running stock counts in a shared Google Sheet, raising purchase orders by email, and tracking sales in a separate Shopify export. Reconciling the three took a couple of hours every week, and the count was always slightly wrong because orders landed between exports. After moving to VNDLY, purchase orders go in the system when raised and stock updates the moment goods are received against them. Shopify orders sync automatically. By the end of the first month, their bestselling SKU had a reorder recommendation waiting before they noticed the shelf was getting low — a first for that product.
Is VNDLY right for your small business?
Good fit if you...
- Have outgrown spreadsheets and need purchase orders, sales orders, and stock tracking in one place.
- Run a small team (1–10 people) and want a system that's set up in days, not weeks.
- Sell via e-commerce (Shopify, WooCommerce) and want orders to feed into your inventory automatically.
- Want AI demand forecasting included in the price, not as a paid add-on that doubles your monthly bill.
Look elsewhere if you...
- Need full accounting software (profit and loss, bank reconciliation, tax filing) — VNDLY handles inventory and orders, not general ledger accounting.
- Sell a very small number of SKUs at very low volume — a simple Shopify store with native inventory may be sufficient.
- Need point-of-sale hardware integration (till drawers, receipt printers, card readers) — VNDLY covers the inventory and purchasing layer, not the POS.
Integrations
Connect the commerce stack you already trust.
Plug VNDLY into your store, shipping, and accounting tools in minutes.
Trusted by growing businesses.
See what inventory and sales teams are saying about VNDLY.
“VNDLY's purchase order workflow got me from signup to first PO in under an hour. Inventory tracking across my store and pop-ups is finally in one place instead of scattered spreadsheets.”
“Implementing this system has significantly boosted our productivity and streamlined our warehouse operations.”
“Before VNDLY we had no real system, just spreadsheets and a lot of manual work. Since switching, our order processing is faster, stock accuracy has improved significantly, and invoicing takes a fraction of the time.”
Pricing
Plans that grow with your operation.
Starter
$49/mo
For small businesses and solo entrepreneurs
- Users: 2
- Locations: 2
- E-Commerce Stores: 2
- Orders / month: 500
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Professional
Most popular$149/mo
For growing businesses with a team
- Users: 10
- Locations: 5
- E-Commerce Stores: 10
- Orders / month: 5,000
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Enterprise
$349/mo
For large organizations with high volume
- Users: Unlimited
- Locations: Unlimited
- E-Commerce Stores: Unlimited
- Orders / month: Unlimited
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Getting set up on VNDLY as a small business
Most small businesses are up and running within a day or two.
- 1
Import your product list and stock counts
CSV-import your SKUs and opening stock quantities from your existing spreadsheet or export from your current system. No manual re-entry required.
- 2
Add your suppliers
Enter supplier details and unit costs so purchase orders calculate correctly from day one and landed cost (freight + duties) tracks against each incoming shipment.
- 3
Connect your sales channel
Link Shopify, WooCommerce, BigCommerce, or Squarespace. Orders sync automatically and stock deducts in real time — no more manual export-and-reconcile.
- 4
Run your first purchase order end to end
Raise a PO to a supplier, receive the goods against it when they arrive, and watch stock update automatically. Landed cost calculates from the freight and duty figures you enter at receipt.
- 5
Let AI forecasting learn your patterns
After a few weeks of order history, demand forecasting starts flagging reorder recommendations based on your actual sales velocity — so you're ordering based on data, not gut feel.
FAQ
Common questions
VNDLY starts at $49/month for up to 2 users and 500 orders/month — significantly less than most inventory systems aimed at growing businesses, which typically start at $100–200/month. There's a free trial so you can test it before committing.
Most small businesses are live within a day or two. CSV import handles your product catalog and opening stock in one step, and e-commerce integrations connect in a few clicks without developer help.
No — VNDLY handles inventory management, purchase orders, and sales orders. For general accounting (profit and loss, bank reconciliation, tax filing) you'd still use an accounting tool. VNDLY keeps inventory and ordering accurate so your accounting data is clean.
Yes — the Starter plan is built for small teams. Up to 2 users, 500 orders/month, full purchase-order and sales-order workflows, e-commerce integrations, and AI demand forecasting are all included at $49/month.
Yes. Connect your Shopify store and orders sync automatically into VNDLY. Stock deducts in real time so your Shopify inventory count always reflects what's actually available.
14 days with full access to all features. No credit card required to start.
Yes. VNDLY supports CSV import for products, customers, and suppliers. You can also sync directly from Shopify, WooCommerce, BigCommerce, Squarespace, and other platforms.
VNDLY integrates with Shopify, WooCommerce, BigCommerce, Squarespace, PrestaShop, Magento, Xero, Visma, EasyPost, Sendcloud, Fraktjakt, and more. New integrations are added regularly.
Absolutely. VNDLY uses row-level security, AES-256 encryption for API keys, and runs on enterprise-grade infrastructure. Your data is isolated per tenant and backed up continuously.
Yes. All plans support multi-location inventory with stock transfers, per-location stock levels, and location-specific reporting.
Bring your own OpenAI or Anthropic API key. The AI queries your real business data to generate reports, detect anomalies, compare periods, and answer questions in natural language.
Yes. Refer customers to VNDLY and earn 20% recurring commission for as long as they stay — tracked through Rewardful with a 60-day cookie window. Payouts via PayPal once you hit $50. Apply at vndly.io/partners.
Yes. No contracts, no cancellation fees. You can downgrade or cancel from the billing page at any time. Your data stays accessible until the end of your billing period.
Yes — save approximately 17% with annual billing compared to monthly. You can switch between monthly and annual at any time.
Earn with VNDLY.
Refer inventory and sales teams to VNDLY and earn 20% recurring commission for every customer you bring in, for as long as they stay.
Ready to run inventory without guesswork?
14-day free trial, no credit card required. Set up your first products and start selling today.