Purchase Order Automation
Software
Stop rekeying purchase orders into spreadsheets. VNDLY watches your stock, suggests what to reorder and from which supplier, sends the PO, and updates inventory the moment goods arrive. Full purchasing workflow from $49/mo.
See VNDLY in Action
Watch how VNDLY helps product businesses manage inventory, sales, and forecasting.
Spreadsheets + email vs VNDLY
Purchase order automation is not about generating a prettier PDF. It's about closing the loop between what you're running low on, what you order, and what actually shows up, so nothing gets rekeyed and nothing falls through the cracks. Most small businesses run purchasing across a spreadsheet, a supplier's email thread, and their accounting tool, and every handoff is a place where a number gets typed wrong or an order gets forgotten.
What 'automated' actually means for purchase orders
A real PO automation workflow starts before the order exists. VNDLY tracks stock against reorder points per SKU and per location, so when something drops below its threshold it surfaces on a reorder list with a suggested quantity and the supplier you usually buy it from at the price you usually pay. You review, adjust, and confirm, instead of building the order from a blank sheet.
Once a PO is confirmed, it has a real status, not a note in someone's inbox. You can see what's draft, what's sent, what's partially received, and what's closed. When a shipment arrives, you receive against the PO, which updates stock and records the real landed cost in the same step. No separate spreadsheet reconciliation at the end of the day.
Supplier pricing and partial receipts, handled properly
Two things break most generic tools: supplier-specific pricing and partial deliveries. VNDLY stores a price list per supplier, so the unit cost on a PO reflects what that supplier actually charges you, not a single global price. When a supplier ships half the order now and half next week, you receive the partial quantity, the PO stays open for the remainder, and stock reflects exactly what arrived.
Received quantities and costs flow into your accounting integration (Xero or QuickBooks) so the bill matches the goods, and you're not typing the same numbers a third time.
Approvals without the email chain
If more than one person raises orders, approval matters. VNDLY lets you route POs for confirmation before they go out, so a large or unusual order gets a second look without a five-message email thread. For trusted, routine reordering you can keep it fast; for the orders that matter, you get control.
Is PO automation right for you?
VNDLY is a strong fit if you
- Raise more than a handful of purchase orders a week
- Buy the same SKUs from suppliers at negotiated prices
- Lose track of what's on order vs what's arrived
- Want reorder suggestions instead of guessing
- Need receiving to update stock and cost automatically
You may not need it yet if you
- Place only one or two orders a month
- Have a single supplier and a tiny catalog
- Are happy with your current accounting-only workflow
Integrations
Connect the commerce stack you already trust.
Plug VNDLY into your store, shipping, and accounting tools in minutes.
Trusted by growing businesses.
See what inventory and sales teams are saying about VNDLY.
“VNDLY's purchase order workflow got me from signup to first PO in under an hour. Inventory tracking across my store and pop-ups is finally in one place instead of scattered spreadsheets.”
“Implementing this system has significantly boosted our productivity and streamlined our warehouse operations.”
“Before VNDLY we had no real system, just spreadsheets and a lot of manual work. Since switching, our order processing is faster, stock accuracy has improved significantly, and invoicing takes a fraction of the time.”
Pricing
Plans that grow with your operation.
Starter
$49/mo
For small businesses and solo entrepreneurs
- Users: 2
- Locations: 2
- E-Commerce Stores: 2
- Orders / month: 500
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Professional
Most popular$149/mo
For growing businesses with a team
- Users: 10
- Locations: 5
- E-Commerce Stores: 10
- Orders / month: 5,000
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Enterprise
$349/mo
For large organizations with high volume
- Users: Unlimited
- Locations: Unlimited
- E-Commerce Stores: Unlimited
- Orders / month: Unlimited
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
FAQ
Common questions
It's software that handles the full purchase-order workflow automatically: it tracks stock against reorder points, suggests what to buy and from which supplier, creates and sends the PO, and updates inventory and cost when goods are received, so you don't rekey anything into spreadsheets.
Accounting tools record a PO as a document. VNDLY connects the PO to live inventory: reorder suggestions before you order, real statuses (sent, partially received, closed), partial receiving that updates stock, and supplier-specific pricing. The accounting sync still happens, but the purchasing workflow itself is automated.
Yes. You receive the quantity that actually arrived, stock updates to match, and the PO stays open for the outstanding balance until the rest ships.
Plans start at $49/mo. Purchasing, receiving, supplier price lists, and inventory are included, and you can try it free before committing.
14 days with full access to all features. No credit card required to start.
Yes. VNDLY supports CSV import for products, customers, and suppliers. You can also sync directly from Shopify, WooCommerce, BigCommerce, Squarespace, and other platforms.
VNDLY integrates with Shopify, WooCommerce, BigCommerce, Squarespace, PrestaShop, Magento, Xero, Visma, EasyPost, Sendcloud, Fraktjakt, and more. New integrations are added regularly.
Absolutely. VNDLY uses row-level security, AES-256 encryption for API keys, and runs on enterprise-grade infrastructure. Your data is isolated per tenant and backed up continuously.
Yes. All plans support multi-location inventory with stock transfers, per-location stock levels, and location-specific reporting.
Bring your own OpenAI or Anthropic API key. The AI queries your real business data to generate reports, detect anomalies, compare periods, and answer questions in natural language.
Yes. Refer customers to VNDLY and earn 20% recurring commission for as long as they stay — tracked through Rewardful with a 60-day cookie window. Payouts via PayPal once you hit $50. Apply at vndly.io/partners.
Yes. No contracts, no cancellation fees. You can downgrade or cancel from the billing page at any time. Your data stays accessible until the end of your billing period.
Yes — save approximately 17% with annual billing compared to monthly. You can switch between monthly and annual at any time.
Earn with VNDLY.
Refer inventory and sales teams to VNDLY and earn 20% recurring commission for every customer you bring in, for as long as they stay.
Ready to run inventory without guesswork?
14-day free trial, no credit card required. Set up your first products and start selling today.