Job Order Tracking Software
for Product Businesses
When you make or source physical products to order, two things will bite you: running out of materials mid-job and losing track of what's still on order from suppliers. VNDLY connects your materials stock, supplier purchase orders, and customer sales orders so nothing falls through the cracks between when a job lands and when it ships. From $49/mo.
See VNDLY in Action
Watch how VNDLY helps product businesses manage inventory, sales, and forecasting.
Spreadsheets + manual tracking per job vs VNDLY
For product businesses that make or source to order, the production bottleneck is rarely the work itself. It's the materials side: not knowing what's on hand when the job comes in, ordering too late from a supplier, or getting a partial delivery and losing track of the balance. Job order tracking software solves that operational gap by connecting the order to the materials to the purchase order in one system.
The materials gap that stalls production
Custom manufacturers and made-to-order product businesses typically start tracking job requirements in a spreadsheet or a shared doc. It works at low volume. As order frequency rises, the spreadsheet falls behind. A component gets pulled for a rush job without updating the count. A supplier delivery arrives and nobody logs it against the open purchase order. A week later, a production run stalls because a material that should have been reordered is still on backorder.
The fix is not a more disciplined spreadsheet. It is a system where every stock movement is recorded, every open PO has a live status, and reorders happen before the shortage — not after it. That is what VNDLY does for the inventory and purchasing side of a job-based product operation.
Purchase orders tied to real stock levels
Tracking current stock is only half the job. The other half is getting materials back in time. VNDLY connects directly to your supplier price lists so raising a purchase order takes seconds. When a delivery arrives, scan the items against the open PO and stock updates instantly. Partial deliveries are handled correctly: the PO stays open for the balance, and you always know how much of each component is still incoming versus already on the shelf.
Reorder points let you set the minimum stock level for each component. When stock drops below that threshold, VNDLY flags it so you can raise a PO before the component hits zero rather than discovering the shortage mid-job. High-turnover materials can have tighter thresholds; critical low-volume components can carry higher safety stock. The rules are per-SKU, tuned to the real risk profile of each item.
Orders, inventory, and suppliers in one system
VNDLY is the inventory and purchasing layer, not a project management or scheduling tool. Customer sales orders in VNDLY record what is committed and to whom. Purchase orders record what is on order from each supplier and when it is expected. Inventory records what is actually on hand. When those three are in the same system, you do not have to reconcile three spreadsheets to answer the question: can I start this job today?
Because VNDLY connects to Xero and QuickBooks, materials costs flow into your accounts without manual re-entry. Every purchase order carries a cost from the supplier price list, freight can be allocated as a landed cost, and the accounting side stays in sync automatically.
Who job order tracking software is for
A strong fit if you
- Make or assemble products to custom or repeat orders and need to know what stock is committed
- Buy raw materials or components per job from multiple suppliers with different lead times
- Discover you are short on materials only after a production run has already started
- Track purchase orders in email threads and lose visibility on what has arrived vs what is still outstanding
- Want reorder alerts before a critical component hits zero so you can order ahead of the next job
- Run production across more than one location or warehouse and need unified stock counts
Probably not the right fit if you
- Need full bill-of-materials explosion and MRP scheduling (a dedicated manufacturing ERP like Katana or MRPeasy handles that layer; VNDLY handles the inventory, purchasing, and order tracking side)
- Deliver purely digital or labor-only services with no physical components
- Have fewer than a dozen component types you can track on a whiteboard
Integrations
Connect the commerce stack you already trust.
Plug VNDLY into your store, shipping, and accounting tools in minutes.
Trusted by growing businesses.
See what inventory and sales teams are saying about VNDLY.
“VNDLY's purchase order workflow got me from signup to first PO in under an hour. Inventory tracking across my store and pop-ups is finally in one place instead of scattered spreadsheets.”
“Implementing this system has significantly boosted our productivity and streamlined our warehouse operations.”
“Before VNDLY we had no real system, just spreadsheets and a lot of manual work. Since switching, our order processing is faster, stock accuracy has improved significantly, and invoicing takes a fraction of the time.”
Pricing
Plans that grow with your operation.
Starter
$49/mo
For small businesses and solo entrepreneurs
- Users: 2
- Locations: 2
- E-Commerce Stores: 2
- Orders / month: 500
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Professional
Most popular$149/mo
For growing businesses with a team
- Users: 10
- Locations: 5
- E-Commerce Stores: 10
- Orders / month: 5,000
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Enterprise
$349/mo
For large organizations with high volume
- Users: Unlimited
- Locations: Unlimited
- E-Commerce Stores: Unlimited
- Orders / month: Unlimited
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
FAQ
Common questions
Job order tracking software helps product businesses manage the materials, purchase orders, and inventory behind each production or custom order. VNDLY focuses on the inventory and purchasing layer: accurate stock counts, supplier POs, reorder-point alerts, and multi-location visibility — so production jobs are never delayed by a missing component or a late PO you lost track of.
No. VNDLY handles parts and materials inventory, purchase orders from suppliers, and customer sales orders. It does not include a job scheduler or production planning module. If you need full MRP/BOM explosion and production scheduling, a dedicated manufacturing tool like Katana or MRPeasy handles that layer. VNDLY works well as the inventory and purchasing backend alongside those tools.
You set a minimum stock level for each material or component in VNDLY. When live stock drops below that level, VNDLY alerts you so you can raise a purchase order before the component hits zero. You can also set a preferred reorder quantity per item so the PO is pre-populated with the right amount when you approve the reorder.
Yes. VNDLY supports multiple stock locations, so you can track raw materials at your main facility separately from a secondary site or overflow storage, with real-time counts at each location. Multi-location plans start at $49/mo.
Traditional work order management software (tools like MaintainX or UpKeep) focuses on maintenance and field-service work orders for facilities or equipment. Job order tracking for product businesses is different: it is about managing the materials, supplier POs, and customer orders behind a production run or custom product order. VNDLY is built for the second category.
14 days with full access to all features. No credit card required to start.
Yes. VNDLY supports CSV import for products, customers, and suppliers. You can also sync directly from Shopify, WooCommerce, BigCommerce, Squarespace, and other platforms.
VNDLY integrates with Shopify, WooCommerce, BigCommerce, Squarespace, PrestaShop, Magento, Xero, Visma, EasyPost, Sendcloud, Fraktjakt, and more. New integrations are added regularly.
Absolutely. VNDLY uses row-level security, AES-256 encryption for API keys, and runs on enterprise-grade infrastructure. Your data is isolated per tenant and backed up continuously.
Yes. All plans support multi-location inventory with stock transfers, per-location stock levels, and location-specific reporting.
Bring your own OpenAI or Anthropic API key. The AI queries your real business data to generate reports, detect anomalies, compare periods, and answer questions in natural language.
Yes. Refer customers to VNDLY and earn 20% recurring commission for as long as they stay — tracked through Rewardful with a 60-day cookie window. Payouts via PayPal once you hit $50. Apply at vndly.io/partners.
Yes. No contracts, no cancellation fees. You can downgrade or cancel from the billing page at any time. Your data stays accessible until the end of your billing period.
Yes — save approximately 17% with annual billing compared to monthly. You can switch between monthly and annual at any time.
Earn with VNDLY.
Refer inventory and sales teams to VNDLY and earn 20% recurring commission for every customer you bring in, for as long as they stay.
Ready to run inventory without guesswork?
14-day free trial, no credit card required. Set up your first products and start selling today.