Work Order Management
Software
Every work order depends on having the right parts on hand. VNDLY manages parts stock across all your locations, raises purchase orders to suppliers automatically when stock drops below your set point, and tracks every delivery so your team is never waiting on a shipment they didn't know was missing. From $49/mo.
See VNDLY in Action
Watch how VNDLY helps product businesses manage inventory, sales, and forecasting.
Spreadsheets + manual reordering vs VNDLY
Most work order management software focuses on the task layer: creating jobs, assigning technicians, tracking completion. That side is important. But there is a second layer that breaks just as often and gets far less attention: knowing what parts you have, where they are, and whether you will still have them when the next job comes in.
The parts problem nobody plans for
Service and maintenance businesses typically start tracking parts in a spreadsheet or a shared notes file. It works at low volume. As job frequency rises, the spreadsheet falls behind. A technician grabs the last unit of a part without updating the count. A supplier delivery arrives and nobody logs it. A month later, a job stalls because the part that should have been reordered two weeks ago is still on backorder.
The fix is not a more disciplined spreadsheet. It is a system where every movement in the parts room is recorded automatically and reorders happen before the shortage, not after it. That is what VNDLY does for the inventory and purchasing side of a work order operation.
Purchase orders, not just stock counts
Tracking current stock is only half the job. The other half is getting parts back in time. VNDLY connects directly to your supplier price lists so raising a purchase order takes seconds, not a back-and-forth email chain. When a delivery arrives, scan the items against the open PO and stock updates instantly. Partial deliveries are handled correctly: the PO stays open for the balance, and you always know how much of each part is still incoming versus already on the shelf.
Reorder points let you set the minimum stock level for each part. When stock drops below that threshold, VNDLY flags it so you can raise a PO before the part hits zero rather than discovering the shortage at the start of a job. High-turnover consumables can have lower thresholds; critical low-volume parts can have higher safety stock. The rules are per-SKU, so you tune them to match the real risk profile of your parts room.
How VNDLY fits into a work order operation
VNDLY is the inventory and purchasing layer, not the job dispatch layer. If you already use a field service management tool to create and assign work orders, VNDLY sits alongside it handling the parts stock that feeds those jobs. If you manage jobs in a calendar or simple task list and just need accurate parts inventory, VNDLY handles everything from receiving to reordering to accounting sync.
Because VNDLY connects to Xero and QuickBooks, parts costs flow into your accounts without manual re-entry. Every purchase order has a cost attached from the supplier price list, freight can be allocated to landed cost, and the accounting side stays in sync without a separate data-entry step.
Who work order parts management software is for
VNDLY is the right fit if you
- Run service jobs, maintenance rounds, or repair work that consumes physical parts
- Restock parts reactively after you've already run out mid-job
- Track parts inventory in a spreadsheet that's always slightly wrong
- Buy parts from multiple suppliers and lose track of what's on order
- Have a storeroom or parts room where stock shifts daily and nobody knows the real count
- Want automatic alerts before a critical part hits zero so you can reorder ahead of need
Probably not the right fit if you
- Need work order creation, technician dispatch, and job scheduling (use a field service management tool like ServiceTitan or FieldEdge for that layer; VNDLY handles the parts and purchasing side)
- Carry no physical inventory and deliver purely digital or labor-only services
- Have fewer than a dozen part numbers you track on a single whiteboard
Integrations
Connect the commerce stack you already trust.
Plug VNDLY into your store, shipping, and accounting tools in minutes.
Trusted by growing businesses.
See what inventory and sales teams are saying about VNDLY.
“VNDLY's purchase order workflow got me from signup to first PO in under an hour. Inventory tracking across my store and pop-ups is finally in one place instead of scattered spreadsheets.”
“Implementing this system has significantly boosted our productivity and streamlined our warehouse operations.”
“Before VNDLY we had no real system, just spreadsheets and a lot of manual work. Since switching, our order processing is faster, stock accuracy has improved significantly, and invoicing takes a fraction of the time.”
Pricing
Plans that grow with your operation.
Starter
$49/mo
For small businesses and solo entrepreneurs
- Users: 2
- Locations: 2
- E-Commerce Stores: 2
- Orders / month: 500
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Professional
Most popular$149/mo
For growing businesses with a team
- Users: 10
- Locations: 5
- E-Commerce Stores: 10
- Orders / month: 5,000
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Enterprise
$349/mo
For large organizations with high volume
- Users: Unlimited
- Locations: Unlimited
- E-Commerce Stores: Unlimited
- Orders / month: Unlimited
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
FAQ
Common questions
Work order management software helps businesses create, track, and close service or maintenance jobs. Most tools focus on the task layer (job creation, technician dispatch, status tracking). VNDLY focuses on the parts layer: keeping accurate stock counts, managing supplier purchase orders, and alerting you before parts run out, so jobs are never delayed by a missing component.
No. VNDLY handles parts inventory and supplier purchasing, not job creation or technician dispatch. For full work order scheduling, look at a field service management tool (ServiceTitan, FieldEdge, or Jobber). VNDLY works well alongside those tools as the parts and purchasing backend, or as a standalone system for businesses that track jobs in a calendar and just need accurate inventory.
You set a minimum stock level for each part in VNDLY. When live stock drops below that level, VNDLY alerts you so you can raise a purchase order before the part hits zero. You can also set a preferred reorder quantity per part so the PO is pre-populated with the right amount when you approve the reorder.
Yes. VNDLY supports multiple stock locations, so you can track the parts room at your workshop separately from a secondary location or delivery vehicle, with real-time counts at each location. Plans with multiple locations start at $49/mo.
14 days with full access to all features. No credit card required to start.
Yes. VNDLY supports CSV import for products, customers, and suppliers. You can also sync directly from Shopify, WooCommerce, BigCommerce, Squarespace, and other platforms.
VNDLY integrates with Shopify, WooCommerce, BigCommerce, Squarespace, PrestaShop, Magento, Xero, Visma, EasyPost, Sendcloud, Fraktjakt, and more. New integrations are added regularly.
Absolutely. VNDLY uses row-level security, AES-256 encryption for API keys, and runs on enterprise-grade infrastructure. Your data is isolated per tenant and backed up continuously.
Yes. All plans support multi-location inventory with stock transfers, per-location stock levels, and location-specific reporting.
Bring your own OpenAI or Anthropic API key. The AI queries your real business data to generate reports, detect anomalies, compare periods, and answer questions in natural language.
Yes. Refer customers to VNDLY and earn 20% recurring commission for as long as they stay — tracked through Rewardful with a 60-day cookie window. Payouts via PayPal once you hit $50. Apply at vndly.io/partners.
Yes. No contracts, no cancellation fees. You can downgrade or cancel from the billing page at any time. Your data stays accessible until the end of your billing period.
Yes — save approximately 17% with annual billing compared to monthly. You can switch between monthly and annual at any time.
Earn with VNDLY.
Refer inventory and sales teams to VNDLY and earn 20% recurring commission for every customer you bring in, for as long as they stay.
Ready to run inventory without guesswork?
14-day free trial, no credit card required. Set up your first products and start selling today.