Inventory & B2B Software
for Wholesale
Let your wholesale buyers order themselves through a built-in B2B portal with customer-specific pricing, while VNDLY handles sales orders, purchasing, multi-location inventory, and AI demand forecasting. Everything distributors need, starting at $49/mo.
See VNDLY in Action
Watch how VNDLY helps product businesses manage inventory, sales, and forecasting.
Typical wholesale stack vs VNDLY
Wholesale and distribution has a pricing problem that retail inventory tools were never designed to handle: different buyers pay different prices for the same SKU. Account A gets a 20% trade discount; account B is on a negotiated net-30 contract with different unit costs at different quantities. Running that in a spreadsheet or a generic inventory tool means someone manually consulting a price list every time an order comes in — and eventually quoting the wrong price to the wrong customer.
The real problem with wholesale order management
For most small-to-mid wholesale businesses, order management is a patchwork: buyers email or call in orders, someone manually enters them into a spreadsheet or accounting tool, stock counts get updated at the end of the day, and invoices go out via a separate billing system. Each handoff is a place where errors compound — wrong price quoted, wrong quantity picked, invoice doesn't match the order, stock count was updated for yesterday's orders but not today's.
Adding a B2B portal sounds like a solution, but most standalone portal tools don't connect to your live inventory or your customer pricing rules. A buyer logs in, sees stock that's already been sold, checks out at a price that doesn't match their account tier, and you spend the next day reconciling.
How VNDLY's B2B portal handles self-serve ordering with customer-specific pricing
VNDLY's B2B portal is built into the same system as inventory and purchasing — not a separate tool that syncs on a schedule. Each wholesale account sees live stock levels and the prices set specifically for their account tier. When a buyer logs into the portal and places an order, it creates a sales order in VNDLY instantly, reserves the stock from the shared pool, and deducts from inventory in real time. No human needs to re-enter the order.
Sales agents (available on the Professional plan) can log in and place orders on behalf of their accounts, see order history, and manage their account's pipeline — without touching your internal inventory settings. AI demand forecasting (BYOK) watches outbound velocity per account and per SKU, so you can see which accounts are trending up and pre-position stock before a large order surprises you.
A concrete example: a trade buyer placing their own order
A retailer who buys from you on net-30 terms logs into your B2B portal on a Tuesday morning to check availability before their weekly order. They see live stock counts for the SKUs they carry — updated as of that morning's receiving run. Their account is on a negotiated price tier, so the unit costs they see are already their contracted rates, not your RRP. They add 200 units of one SKU and 150 of another to their order and submit. VNDLY creates the sales order, reserves those 350 units from your live stock pool immediately, and sends the buyer an order confirmation. Your team sees the new sales order in VNDLY alongside all other open orders. When it ships, the invoice goes out with the correct account pricing, matching the original order exactly.
Is VNDLY right for your wholesale business?
Good fit if you...
- Have multiple wholesale accounts, each with different pricing tiers, and want buyers to self-serve without emailing you for availability.
- Want purchase orders, sales orders, and inventory all in one system — not spread across three separate tools.
- Run or want to add a DTC channel alongside wholesale and need both drawing from the same stock pool.
- Want AI demand forecasting that monitors outbound velocity per account and per SKU to help you pre-position stock.
Look elsewhere if you...
- Need EDI integration with big-box retail trading partners — VNDLY doesn't currently support EDI transaction sets.
- Run a 3PL operation that needs per-client inventory segregation and 3PL billing workflows.
- Need deep accounting integration with full AR aging, commission tracking, and multi-currency invoicing — VNDLY handles sales orders and invoicing but isn't a full accounting suite.
Integrations
Connect the commerce stack you already trust.
Plug VNDLY into your store, shipping, and accounting tools in minutes.
Trusted by growing businesses.
See what inventory and sales teams are saying about VNDLY.
“VNDLY's purchase order workflow got me from signup to first PO in under an hour. Inventory tracking across my store and pop-ups is finally in one place instead of scattered spreadsheets.”
“Implementing this system has significantly boosted our productivity and streamlined our warehouse operations.”
“Before VNDLY we had no real system, just spreadsheets and a lot of manual work. Since switching, our order processing is faster, stock accuracy has improved significantly, and invoicing takes a fraction of the time.”
Pricing
Plans that grow with your operation.
Starter
$49/mo
For small businesses and solo entrepreneurs
- Users: 2
- Locations: 2
- E-Commerce Stores: 2
- Orders / month: 500
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Professional
Most popular$149/mo
For growing businesses with a team
- Users: 10
- Locations: 5
- E-Commerce Stores: 10
- Orders / month: 5,000
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Enterprise
$349/mo
For large organizations with high volume
- Users: Unlimited
- Locations: Unlimited
- E-Commerce Stores: Unlimited
- Orders / month: Unlimited
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Getting set up for wholesale and distribution
Most wholesale businesses have their B2B portal live and accounts ordering within a few days.
- 1
Import your product catalog and stock
CSV-import your SKUs, variants, and opening stock quantities. If you already sell via Shopify or WooCommerce, pull the catalog from there directly.
- 2
Set up your wholesale accounts and pricing tiers
Create each buyer account in VNDLY and assign the appropriate pricing tier. Accounts see their specific prices in the portal automatically — no manual price-list lookup required.
- 3
Activate the B2B portal
The buyer portal is included on the Professional plan. Turn it on, share the login link with your accounts, and buyers can immediately check live stock and place orders against their assigned pricing.
- 4
Connect your DTC sales channels if applicable
Link Shopify, WooCommerce, BigCommerce, or Squarespace if you sell direct-to-consumer alongside wholesale. Both channels draw from the same stock pool so availability is always accurate.
- 5
Add sales agents if your team takes orders on behalf of accounts
Sales agent logins (Professional plan) let your reps place and manage orders for their accounts without accessing your inventory management or purchasing settings.
FAQ
Common questions
Yes — VNDLY includes a built-in B2B portal on the Professional plan and above. Buyers log in, see live stock levels, and place orders at their account-specific pricing. Orders flow directly into VNDLY as sales orders and reserve stock immediately.
Yes. You set pricing tiers per account in VNDLY. When a buyer logs into the portal, they see only their contracted rates — not your RRP or another account's pricing.
The portal is part of the same VNDLY system, not a separate tool that syncs on a schedule. When a buyer places a portal order, stock reserves from your live inventory pool immediately. There's no lag between the portal and your actual stock count.
Yes. Wholesale portal orders and retail channel orders (Shopify, WooCommerce) all draw from the same shared stock pool. A wholesale order reserves stock before the next retail order can take it — no manual allocation needed.
Sales orders and manual wholesale order entry are available from the Starter plan ($49/mo). The B2B buyer portal, customer-specific pricing, and sales agent logins are available on the Professional plan ($149/mo, up to 10 users). Enterprise ($349/mo) adds unlimited users and custom integrations.
14 days with full access to all features. No credit card required to start.
Yes. VNDLY supports CSV import for products, customers, and suppliers. You can also sync directly from Shopify, WooCommerce, BigCommerce, Squarespace, and other platforms.
VNDLY integrates with Shopify, WooCommerce, BigCommerce, Squarespace, PrestaShop, Magento, Xero, Visma, EasyPost, Sendcloud, Fraktjakt, and more. New integrations are added regularly.
Absolutely. VNDLY uses row-level security, AES-256 encryption for API keys, and runs on enterprise-grade infrastructure. Your data is isolated per tenant and backed up continuously.
Yes. All plans support multi-location inventory with stock transfers, per-location stock levels, and location-specific reporting.
Bring your own OpenAI or Anthropic API key. The AI queries your real business data to generate reports, detect anomalies, compare periods, and answer questions in natural language.
Yes. Refer customers to VNDLY and earn 20% recurring commission for as long as they stay — tracked through Rewardful with a 60-day cookie window. Payouts via PayPal once you hit $50. Apply at vndly.io/partners.
Yes. No contracts, no cancellation fees. You can downgrade or cancel from the billing page at any time. Your data stays accessible until the end of your billing period.
Yes — save approximately 17% with annual billing compared to monthly. You can switch between monthly and annual at any time.
Earn with VNDLY.
Refer inventory and sales teams to VNDLY and earn 20% recurring commission for every customer you bring in, for as long as they stay.
Ready to run inventory without guesswork?
14-day free trial, no credit card required. Set up your first products and start selling today.