Purchase Order
Management System
One system for the full PO lifecycle. Create and send purchase orders, route them through approval, receive stock against them, and watch inventory and accounting update in the same step. No spreadsheets. No rekeying. From $49/mo.
See VNDLY in Action
Watch how VNDLY helps product businesses manage inventory, sales, and forecasting.
Standalone procurement tools vs VNDLY
A purchase order management system is not just a way to generate a PDF. It's the mechanism that keeps your supplier commitments, your stock levels, and your accounting in sync. When those three things live in the same system, a PO that arrives half-filled doesn't leave a gap in your inventory records and a reconciliation headache in your accounting tool. The numbers match because they come from one source.
The full lifecycle, not just creation
Most businesses start with a spreadsheet for POs. It works until you have more than a handful of suppliers and more than a few open orders at any time. The spreadsheet doesn't know when a shipment has arrived, it doesn't route approval to a second person, and it doesn't reduce your stock automatically when you receive goods.
VNDLY covers the complete cycle: draft a PO, route it for approval if your workflow requires it, send it to the supplier, receive goods against it (fully or partially), and close it when the order is complete. Each step has a clear status, so there's no digging through email threads to find out where a PO stands.
Receiving is where most tools break
The gap in most standalone procurement tools is what happens after the supplier confirms. VNDLY's receiving workflow lets you log what physically arrived against each open PO. Partial delivery? The PO stays open for the remaining quantity. The units you did receive go straight into your live stock count at the cost on the PO, and a bill draft moves to your accounting integration so nothing needs to be rekeyed.
Because inventory and purchasing live in the same system, the stock your sales team sees is accurate the moment your warehouse team scans or logs a receipt. See the <a href='/purchase-order-tracking-software'>purchase order tracking page</a> for more on real-time PO status visibility, or the <a href='/purchase-order-automation-software'>purchase order automation page</a> if you want reorder suggestions to trigger POs automatically.
Supplier pricing and accounting handled properly
VNDLY stores a price list per supplier, so PO line items default to the rate you actually negotiated rather than a global product price. Supplier A charges different prices than Supplier B for the same SKU. The system knows, and the PO reflects it. When goods arrive, the landed cost flows into your Xero or QuickBooks integration, so your cost of goods is always based on what you paid, not an estimate.
Ready to bring your purchasing under one roof? <a href='/signup'>Start a free trial</a> to see the full PO workflow, or review <a href='/#pricing'>what each plan includes</a>. For the complete picture of VNDLY's purchasing module, the <a href='/supplier-relationship-management-software'>supplier relationship management page</a> covers how vendor records, contacts, and pricing tie together.
Who needs a PO management system
VNDLY fits well if you
- Raise purchase orders regularly and lose track of what is pending
- Receive goods and manually update stock counts afterwards
- Need approval sign-off before a PO goes to a supplier
- Buy from multiple suppliers at negotiated prices
- Want purchasing, inventory, and accounting in one place
Probably not the right fit if you
- Place only a couple of orders a year with no recurring suppliers
- Run a service business with no physical stock to track
- Are already satisfied with how your current tool handles receiving
Integrations
Connect the commerce stack you already trust.
Plug VNDLY into your store, shipping, and accounting tools in minutes.
Trusted by growing businesses.
See what inventory and sales teams are saying about VNDLY.
“VNDLY's purchase order workflow got me from signup to first PO in under an hour. Inventory tracking across my store and pop-ups is finally in one place instead of scattered spreadsheets.”
“Implementing this system has significantly boosted our productivity and streamlined our warehouse operations.”
“Before VNDLY we had no real system, just spreadsheets and a lot of manual work. Since switching, our order processing is faster, stock accuracy has improved significantly, and invoicing takes a fraction of the time.”
Pricing
Plans that grow with your operation.
Starter
$49/mo
For small businesses and solo entrepreneurs
- Users: 2
- Locations: 2
- E-Commerce Stores: 2
- Orders / month: 500
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Professional
Most popular$149/mo
For growing businesses with a team
- Users: 10
- Locations: 5
- E-Commerce Stores: 10
- Orders / month: 5,000
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Enterprise
$349/mo
For large organizations with high volume
- Users: Unlimited
- Locations: Unlimited
- E-Commerce Stores: Unlimited
- Orders / month: Unlimited
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
FAQ
Common questions
A purchase order management system is software that handles the full PO lifecycle: creating orders, routing them for approval, sending them to suppliers, logging receipts, and syncing costs to your accounting tool. It replaces spreadsheets and email chains with a single tracked workflow.
PO automation focuses on triggering orders automatically when stock hits a reorder point. A PO management system is broader: it covers the whole workflow from manual creation through approval, receiving, and accounting sync, even when orders are raised manually. VNDLY does both.
Yes. When you receive goods against a purchase order in VNDLY, your live inventory count updates immediately for the received quantity at the recorded cost. Partial receipts are supported, and the PO stays open for any outstanding balance.
Yes. VNDLY stores a price list per supplier, so each PO uses the pricing you have agreed with that specific vendor. You can have the same product priced differently across multiple suppliers and VNDLY will apply the right rate when you create the order.
VNDLY integrates with Xero and QuickBooks. When you receive a purchase order, the landed cost and supplier details flow into your accounting integration automatically, so bills and inventory costs match without manual rekeying.
14 days with full access to all features. No credit card required to start.
Yes. VNDLY supports CSV import for products, customers, and suppliers. You can also sync directly from Shopify, WooCommerce, BigCommerce, Squarespace, and other platforms.
VNDLY integrates with Shopify, WooCommerce, BigCommerce, Squarespace, PrestaShop, Magento, Xero, Visma, EasyPost, Sendcloud, Fraktjakt, and more. New integrations are added regularly.
Absolutely. VNDLY uses row-level security, AES-256 encryption for API keys, and runs on enterprise-grade infrastructure. Your data is isolated per tenant and backed up continuously.
Yes. All plans support multi-location inventory with stock transfers, per-location stock levels, and location-specific reporting.
Bring your own OpenAI or Anthropic API key. The AI queries your real business data to generate reports, detect anomalies, compare periods, and answer questions in natural language.
Yes. Refer customers to VNDLY and earn 20% recurring commission for as long as they stay — tracked through Rewardful with a 60-day cookie window. Payouts via PayPal once you hit $50. Apply at vndly.io/partners.
Yes. No contracts, no cancellation fees. You can downgrade or cancel from the billing page at any time. Your data stays accessible until the end of your billing period.
Yes — save approximately 17% with annual billing compared to monthly. You can switch between monthly and annual at any time.
Earn with VNDLY.
Refer inventory and sales teams to VNDLY and earn 20% recurring commission for every customer you bring in, for as long as they stay.
Ready to run inventory without guesswork?
14-day free trial, no credit card required. Set up your first products and start selling today.