Restaurant Inventory
Management Software
Track ingredient and supply stock in real time, automate purchase orders to your suppliers, and get unified inventory visibility across every location. No more clipboard counts or phone-based ordering. From $49/mo.
See VNDLY in Action
Watch how VNDLY helps product businesses manage inventory, sales, and forecasting.
Spreadsheets and manual ordering vs VNDLY
Restaurant inventory problems usually start at the back door. A delivery arrives, someone writes quantities on a clipboard, the numbers get entered into a spreadsheet later (or not at all), and by Friday no one can say with confidence exactly how much of anything is left. Meanwhile, a chef reorders a product already sitting in the walk-in, because neither of you had one accurate number to look at.
The purchasing side of restaurant inventory
Most restaurant operators think of inventory as counting what is on the shelves. The more expensive problem is what happens before the stock arrives: you send an order to a supplier by phone or email, the delivery comes two days later, someone signs the delivery note, and the link between what was ordered and what was received is completely manual. If the delivery is short, you may not know until service.
VNDLY formalises that entire flow. You create a purchase order from your supplier catalog, send it directly through the platform, and when the delivery arrives your team receives it against the open PO. Stock goes up by exactly what was confirmed received. Partial deliveries are handled cleanly. Every movement is timestamped, so you have a complete record of every order and every receipt without a filing cabinet full of paper.
Multi-location visibility for restaurant groups
Managing inventory across two or more restaurant locations introduces a problem single-location tools cannot solve: the same ingredient exists in multiple places at once, and a stockout at one site does not show up anywhere unless you physically check. VNDLY tracks inventory per location in a single dashboard, so you see stock levels across every site in real time.
When a high-volume location is running low on a key ingredient while another site has surplus, you can raise a stock transfer in VNDLY. The sending location's count decreases immediately; the receiving location's count updates when the goods are confirmed. You can also set location-level reorder thresholds so low-stock alerts fire at each site independently, not just when you call around to check.
What VNDLY handles for food service operators
VNDLY is built for the supply chain and stock control layer: purchase orders, supplier management, multi-location inventory, and receiving. If your main pain is tracking what you have, knowing when to reorder, and automating the back-and-forth with suppliers, it handles that well.
VNDLY does not include recipe costing, plate cost analysis, or direct integrations with restaurant POS platforms. If menu-level food cost reporting is your primary need, a dedicated restaurant platform will serve you better. VNDLY is the right fit when your core requirement is supply chain clarity: ordering accurately, receiving against POs, and knowing stock levels without manual counting or spreadsheet maintenance.
Is VNDLY right for your restaurant business?
A good fit if you
- Run a restaurant group or multi-location food service operation and need stock visibility across every site in one dashboard
- Spend significant time managing supplier relationships and want to automate purchase orders and delivery receiving
- Regularly deal with stockouts or over-ordering because there is no single source of truth for inventory levels
- Want a full audit trail for every delivery, stock transfer, and adjustment without relying on paper records
- Need clean purchase order management for food and supply vendors, not spreadsheet-based phone ordering
Look elsewhere if you
- Need recipe costing, plate-level food cost analysis, or menu profitability reporting, which are built into purpose-built restaurant platforms
- Require direct integration with a restaurant POS system such as Toast, Square for Restaurants, or Lightspeed Restaurant
- Are a single-location cafe with a small, stable menu and simple restock patterns that a spreadsheet already handles comfortably
Integrations
Connect the commerce stack you already trust.
Plug VNDLY into your store, shipping, and accounting tools in minutes.
Trusted by growing businesses.
See what inventory and sales teams are saying about VNDLY.
“VNDLY's purchase order workflow got me from signup to first PO in under an hour. Inventory tracking across my store and pop-ups is finally in one place instead of scattered spreadsheets.”
“Implementing this system has significantly boosted our productivity and streamlined our warehouse operations.”
“Before VNDLY we had no real system, just spreadsheets and a lot of manual work. Since switching, our order processing is faster, stock accuracy has improved significantly, and invoicing takes a fraction of the time.”
Pricing
Plans that grow with your operation.
Starter
$49/mo
For small businesses and solo entrepreneurs
- Users: 2
- Locations: 2
- E-Commerce Stores: 2
- Orders / month: 500
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Professional
Most popular$149/mo
For growing businesses with a team
- Users: 10
- Locations: 5
- E-Commerce Stores: 10
- Orders / month: 5,000
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Enterprise
$349/mo
For large organizations with high volume
- Users: Unlimited
- Locations: Unlimited
- E-Commerce Stores: Unlimited
- Orders / month: Unlimited
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
FAQ
Common questions
Restaurant inventory management software helps you track ingredient and supply stock levels, manage supplier purchase orders, and monitor inventory across one or more locations. It replaces manual spreadsheet counts and phone-based ordering with a system that updates stock in real time as deliveries are received and stock moves between sites.
No. VNDLY focuses on the supply chain layer: purchase orders, stock levels, supplier management, and multi-location inventory visibility. If you need recipe costing or plate-level food cost analysis, purpose-built restaurant platforms handle those better. VNDLY is the right fit when your primary pain is purchasing accuracy and stock control.
Yes. VNDLY tracks inventory per location in a single dashboard. You can set location-level reorder thresholds, raise stock transfers between sites, and see real-time stock counts across every location without switching between systems or reconciling separate spreadsheets.
You build your supplier catalog in VNDLY with agreed products and pricing, then raise purchase orders directly from the platform. When a delivery arrives, your team receives it against the open PO: received quantities update stock automatically, and partial deliveries are handled cleanly without manual reconciliation.
VNDLY starts at $49 per month, covering up to 2 users and 500 orders per month, with inventory management, purchase orders, and supplier management included. Multi-location support is available across all plans with no per-location surcharge at lower tiers.
14 days with full access to all features. No credit card required to start.
Yes. VNDLY supports CSV import for products, customers, and suppliers. You can also sync directly from Shopify, WooCommerce, BigCommerce, Squarespace, and other platforms.
VNDLY integrates with Shopify, WooCommerce, BigCommerce, Squarespace, PrestaShop, Magento, Xero, Visma, EasyPost, Sendcloud, Fraktjakt, and more. New integrations are added regularly.
Absolutely. VNDLY uses row-level security, AES-256 encryption for API keys, and runs on enterprise-grade infrastructure. Your data is isolated per tenant and backed up continuously.
Yes. All plans support multi-location inventory with stock transfers, per-location stock levels, and location-specific reporting.
Bring your own OpenAI or Anthropic API key. The AI queries your real business data to generate reports, detect anomalies, compare periods, and answer questions in natural language.
Yes. Refer customers to VNDLY and earn 20% recurring commission for as long as they stay — tracked through Rewardful with a 60-day cookie window. Payouts via PayPal once you hit $50. Apply at vndly.io/partners.
Yes. No contracts, no cancellation fees. You can downgrade or cancel from the billing page at any time. Your data stays accessible until the end of your billing period.
Yes — save approximately 17% with annual billing compared to monthly. You can switch between monthly and annual at any time.
Earn with VNDLY.
Refer inventory and sales teams to VNDLY and earn 20% recurring commission for every customer you bring in, for as long as they stay.
Ready to run inventory without guesswork?
14-day free trial, no credit card required. Set up your first products and start selling today.