Purchase Order
Tracking Software
Stop emailing suppliers to chase order status. VNDLY gives you a live dashboard of every open purchase order: what's been sent, what's partially arrived, what's overdue, and what's fully received. From $49/mo.
See VNDLY in Action
Watch how VNDLY helps product businesses manage inventory, sales, and forecasting.
Spreadsheets + email chains vs VNDLY
Purchase order tracking software solves one specific problem: not knowing where your stock is. When a PO leaves your desk, it enters a black hole of supplier lead times, partial shipments, and email threads. By the time you realise an order is overdue or short-shipped, you've already got a stockout or a customer complaint. A proper tracking system keeps every PO visible from creation to final receipt, with no chasing required.
Live status across every open order
VNDLY shows the current status of every purchase order on a single dashboard: sent, partially received, fully received, or overdue. Each PO stores the expected delivery date and flags automatically when that date passes without a full receipt, so nothing slips through unnoticed.
You can drill into any PO to see a line-by-line breakdown: how many units were ordered, how many have arrived, how many are still outstanding. If a supplier ships in multiple batches, each batch is recorded against the same PO and the outstanding quantity adjusts accordingly. Partial deliveries are not a workaround in VNDLY, they are the default workflow.
Receiving updates stock the moment it happens
Tracking is only useful if it connects to your actual inventory. When goods arrive and are received against a purchase order in VNDLY, stock levels update instantly across every location. The receiving person does not need to email the warehouse manager, and the warehouse manager does not need to run an end-of-day import. The count is right the moment the receipt is recorded.
That live link also means your sales team sees accurate stock in real time. If a PO is partially received, the arrived quantity is available for sale immediately while the balance stays on order, avoiding both overselling and unnecessary reorders.
Audit trail and supplier accountability
Every action on a purchase order, from creation through each receipt to closure, is logged with a timestamp. If a supplier disputes a delivery or a discrepancy shows up later, the full history is there. You can see exactly what was received, when, and by whom, without digging through email archives.
For businesses that need to reconcile receipts against invoices, VNDLY stores the received quantities and costs per line, making three-way matching straightforward. Combine this with the accounting integrations for Xero and QuickBooks, and the PO data flows directly into your books.
Who needs purchase order tracking software
A strong fit if you
- Have more than a handful of open POs at any time
- Lose track of which orders have arrived in full vs partially
- Chase suppliers by email to find out where an order is
- Get surprised by stockouts because a PO was delayed
- Want receiving to update inventory without manual entry
Probably not needed yet if you
- Place only one or two orders a month from one supplier
- Have a tiny catalog you can track in your head
- Already have accurate PO status with no chasing involved
Integrations
Connect the commerce stack you already trust.
Plug VNDLY into your store, shipping, and accounting tools in minutes.
Trusted by growing businesses.
See what inventory and sales teams are saying about VNDLY.
“VNDLY's purchase order workflow got me from signup to first PO in under an hour. Inventory tracking across my store and pop-ups is finally in one place instead of scattered spreadsheets.”
“Implementing this system has significantly boosted our productivity and streamlined our warehouse operations.”
“Before VNDLY we had no real system, just spreadsheets and a lot of manual work. Since switching, our order processing is faster, stock accuracy has improved significantly, and invoicing takes a fraction of the time.”
Pricing
Plans that grow with your operation.
Starter
$49/mo
For small businesses and solo entrepreneurs
- Users: 2
- Locations: 2
- E-Commerce Stores: 2
- Orders / month: 500
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Professional
Most popular$149/mo
For growing businesses with a team
- Users: 10
- Locations: 5
- E-Commerce Stores: 10
- Orders / month: 5,000
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Enterprise
$349/mo
For large organizations with high volume
- Users: Unlimited
- Locations: Unlimited
- E-Commerce Stores: Unlimited
- Orders / month: Unlimited
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
FAQ
Common questions
Purchase order tracking software gives you real-time visibility into the status of every open PO: what has been sent to suppliers, what has arrived (in full or partially), what is overdue, and what stock updates have been triggered by receipts. It replaces email chasing and spreadsheet lookups with a live, centralised dashboard.
When a supplier ships part of an order, you receive the arrived items against the open PO. VNDLY records the partial receipt, updates stock for the received quantity, and keeps the PO open for the outstanding balance. The dashboard shows the PO as partially received so you know more stock is still expected.
Yes. Every receipt in VNDLY updates live stock immediately, across all your locations. There is no end-of-day sync or manual import step. The moment goods are received, the stock count reflects it.
Yes. Each purchase order stores the expected delivery date. VNDLY flags POs that pass their expected date without being fully received, so overdue orders surface automatically without anyone having to remember to check.
Plans start at $49/mo. You can try VNDLY free to see how purchase order tracking works before committing.
14 days with full access to all features. No credit card required to start.
Yes. VNDLY supports CSV import for products, customers, and suppliers. You can also sync directly from Shopify, WooCommerce, BigCommerce, Squarespace, and other platforms.
VNDLY integrates with Shopify, WooCommerce, BigCommerce, Squarespace, PrestaShop, Magento, Xero, Visma, EasyPost, Sendcloud, Fraktjakt, and more. New integrations are added regularly.
Absolutely. VNDLY uses row-level security, AES-256 encryption for API keys, and runs on enterprise-grade infrastructure. Your data is isolated per tenant and backed up continuously.
Yes. All plans support multi-location inventory with stock transfers, per-location stock levels, and location-specific reporting.
Bring your own OpenAI or Anthropic API key. The AI queries your real business data to generate reports, detect anomalies, compare periods, and answer questions in natural language.
Yes. Refer customers to VNDLY and earn 20% recurring commission for as long as they stay — tracked through Rewardful with a 60-day cookie window. Payouts via PayPal once you hit $50. Apply at vndly.io/partners.
Yes. No contracts, no cancellation fees. You can downgrade or cancel from the billing page at any time. Your data stays accessible until the end of your billing period.
Yes — save approximately 17% with annual billing compared to monthly. You can switch between monthly and annual at any time.
Earn with VNDLY.
Refer inventory and sales teams to VNDLY and earn 20% recurring commission for every customer you bring in, for as long as they stay.
Ready to run inventory without guesswork?
14-day free trial, no credit card required. Set up your first products and start selling today.