Parts Inventory
Management System
Know exactly what parts you have, where they are, and when to reorder. VNDLY tracks every part number across locations, fires low-stock alerts before you run out, and lets you raise a purchase order in one click. From $49/mo.
See VNDLY in Action
Watch how VNDLY helps product businesses manage inventory, sales, and forecasting.
Spreadsheets and disconnected tools vs VNDLY
A parts inventory management system keeps the right stock on the shelf and prevents the two expensive failures that hurt parts businesses most: running out of a fast-moving part number mid-job, and overstocking slow parts that tie up cash for months. VNDLY solves both by tying reorder points directly to purchase orders, so replenishment happens before a stockout, not after.
Reorder points connected to purchasing
Tracking stock is only half the job. The value comes when low-stock visibility connects to action. In VNDLY, every part number carries a reorder point and a preferred supplier. When stock drops to that threshold, an alert fires and VNDLY pre-fills a purchase order with the right supplier, part number, and quantity. You review it and send it, rather than starting from scratch or noticing the gap too late.
Because purchase orders and inventory live in the same system, receiving a shipment closes the PO and raises stock simultaneously. There is no separate step to update the parts count, and no risk that receiving happened in one tool while your inventory lives in another.
Multi-location visibility in one view
Parts operations often span more than one location: a main warehouse, a service branch, a van stock, or a regional distribution point. VNDLY tracks stock at each location independently and shows you the aggregate alongside the per-location breakdown. Transfers between locations are logged so you always know where a part came from and where it went.
Barcode scanning supports the whole workflow. Scan to receive a delivery against an open PO, scan to pick parts for a sales order or service job, and scan during a stock count to reconcile what the system expects against what is actually on the shelf. The camera on any phone works, so there is no dedicated scanner hardware to buy or maintain. See how it works at [barcode inventory software](/barcode-inventory-software).
Supplier and lead time data where you need it
When a part runs low, knowing the lead time is as important as knowing the quantity. VNDLY stores supplier contact details, agreed pricing, and lead times per SKU, so when you open a purchase order the information is already there. You can see which supplier is fastest, compare cost, and build smarter safety stock levels based on real lead time history rather than a number someone typed into a spreadsheet years ago.
For businesses that source from multiple suppliers per part, VNDLY supports alternate suppliers per SKU, so if one supplier is out of stock you can switch without losing the pricing and contact data. Learn more about [supplier relationship management](/supplier-relationship-management-software) inside VNDLY.
From parts stock to sales order and out the door
If you sell parts as well as stock them, VNDLY connects the purchasing side to sales orders and customer fulfillment. Raise a sales order for a customer, pick the parts, ship, and the stock update happens automatically. Every part movement, whether inbound from a supplier or outbound to a customer, is logged with a timestamp, so your stock history is clean and auditable.
Ready to replace the spreadsheet? [Start a free trial](/signup) or [see pricing](/#pricing). If manufacturing is your primary vertical, the [inventory software for manufacturing](/inventory-software-for/manufacturing) page covers how VNDLY fits production and assembly workflows.
Who uses a parts inventory management system
A good fit if you
- Distribute or wholesale spare parts and need accurate stock at all times
- Run a repair or service operation that stocks parts for jobs
- Lose revenue when a part number runs out unexpectedly
- Order from multiple suppliers and need lead times tracked per SKU
- Have more than one storeroom, branch, or warehouse location
- Want purchase orders and stock levels in the same system, not two tools
Probably not the right fit if you
- Stock fewer than 50 part numbers and count by hand with no trouble
- Need deep maintenance/CMMS workflows (work orders tied to equipment assets)
- Are a single-person operation with no purchasing or receiving process
Integrations
Connect the commerce stack you already trust.
Plug VNDLY into your store, shipping, and accounting tools in minutes.
Trusted by growing businesses.
See what inventory and sales teams are saying about VNDLY.
“VNDLY's purchase order workflow got me from signup to first PO in under an hour. Inventory tracking across my store and pop-ups is finally in one place instead of scattered spreadsheets.”
“Implementing this system has significantly boosted our productivity and streamlined our warehouse operations.”
“Before VNDLY we had no real system, just spreadsheets and a lot of manual work. Since switching, our order processing is faster, stock accuracy has improved significantly, and invoicing takes a fraction of the time.”
Pricing
Plans that grow with your operation.
Starter
$49/mo
For small businesses and solo entrepreneurs
- Users: 2
- Locations: 2
- E-Commerce Stores: 2
- Orders / month: 500
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Professional
Most popular$149/mo
For growing businesses with a team
- Users: 10
- Locations: 5
- E-Commerce Stores: 10
- Orders / month: 5,000
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Enterprise
$349/mo
For large organizations with high volume
- Users: Unlimited
- Locations: Unlimited
- E-Commerce Stores: Unlimited
- Orders / month: Unlimited
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
FAQ
Common questions
A parts inventory management system is software that tracks spare parts and stock levels in real time, sets reorder points, generates purchase orders when stock runs low, and records every movement from receiving through picking and shipping. It replaces spreadsheets with one accurate count that everyone in the business can see.
Parts inventory typically involves high SKU counts, supplier lead times, and a link between stock levels and service or production jobs. VNDLY handles all of this: reorder points per part, multiple suppliers per SKU, multi-location stock, and purchase orders that auto-update inventory on receipt, all in one system.
Yes. VNDLY scans with the camera on any phone or tablet. You can scan to receive against a PO, scan to pick for a sales order or service job, and scan during a stock count to reconcile the physical shelf against the system. No dedicated scanner hardware is required.
Yes. VNDLY tracks stock per location and shows you the total and per-location breakdown. Transfers between locations are logged, and purchase orders can be received into any location. Plans start at $49/mo.
Each part number carries a reorder point and a preferred supplier in VNDLY. When stock hits that threshold, VNDLY raises an alert and pre-fills a purchase order. You approve and send it. When the delivery arrives, scanning or manually receiving the shipment closes the PO and updates stock automatically.
14 days with full access to all features. No credit card required to start.
Yes. VNDLY supports CSV import for products, customers, and suppliers. You can also sync directly from Shopify, WooCommerce, BigCommerce, Squarespace, and other platforms.
VNDLY integrates with Shopify, WooCommerce, BigCommerce, Squarespace, PrestaShop, Magento, Xero, Visma, EasyPost, Sendcloud, Fraktjakt, and more. New integrations are added regularly.
Absolutely. VNDLY uses row-level security, AES-256 encryption for API keys, and runs on enterprise-grade infrastructure. Your data is isolated per tenant and backed up continuously.
Yes. All plans support multi-location inventory with stock transfers, per-location stock levels, and location-specific reporting.
Bring your own OpenAI or Anthropic API key. The AI queries your real business data to generate reports, detect anomalies, compare periods, and answer questions in natural language.
Yes. Refer customers to VNDLY and earn 20% recurring commission for as long as they stay — tracked through Rewardful with a 60-day cookie window. Payouts via PayPal once you hit $50. Apply at vndly.io/partners.
Yes. No contracts, no cancellation fees. You can downgrade or cancel from the billing page at any time. Your data stays accessible until the end of your billing period.
Yes — save approximately 17% with annual billing compared to monthly. You can switch between monthly and annual at any time.
Earn with VNDLY.
Refer inventory and sales teams to VNDLY and earn 20% recurring commission for every customer you bring in, for as long as they stay.
Ready to run inventory without guesswork?
14-day free trial, no credit card required. Set up your first products and start selling today.