Simple Inventory
Tracking Software
The easiest inventory management software is the one your team keeps updating. Here is what simple looks like at each stage, five tools compared with real prices, and the point where a spreadsheet stops being enough.
See VNDLY in Action
Watch how VNDLY helps product businesses manage inventory, sales, and forecasting.
Spreadsheet vs VNDLY
Simple inventory tracking software records what you have, where it is and when to reorder, without an implementation project. For one person and a few dozen products, a spreadsheet does that. For a team, a second location or a sales channel, the simplest tool is the one where the count updates itself when something is received or sold.
What is the easiest inventory management software?
For a solo seller with under a hundred products, Sortly or BoxHero: photo-based item lists, a phone app, a free plan, and nothing to configure. For a team that buys from suppliers and sells through a store, VNDLY: the same day-one simplicity (import a CSV, scan a barcode) but the count moves on its own when a purchase order is received or an order ships. Zoho Inventory sits between the two if you already run Zoho Books.
Checked on 7 September 2026: Sortly has a free plan and paid plans from $49 a month; BoxHero has a free plan and paid plans from about $20 a month; Zoho Inventory is free for 50 orders a month, then $29; VNDLY is $49 a month flat for two users and 500 orders with a 14-day trial. Confirm on each vendor's pricing page before you sign up.
What is the easiest way to keep track of inventory?
Count once, then stop counting by hand. Give every product a SKU, put a barcode on the shelf or the box, and record every movement at the moment it happens: received, sold, moved, written off. A tool that scans the barcode on receipt and deducts on sale keeps the count right without anyone remembering to update a sheet. Most stock errors come from movements that were never recorded, not from bad maths.
Can I use Excel to keep track of inventory?
Yes, up to a point. One sheet with SKU, description, location, on hand, reorder point and supplier works for one person and a few dozen products. It stops working when two people edit it, when a second location needs its own count, or when a Shopify order sells something the sheet still shows in stock. That is the signal to move: not the product count, but the number of hands and channels.
When simple stops being enough
The usual triggers are a second person, a second location, a first wholesale customer with their own price list, or a supplier order that arrives in two shipments. Each of those needs the count to be shared and to update itself. VNDLY keeps the setup simple at that stage: import the spreadsheet you already have, add suppliers, connect the store, and the first purchase order end to end takes an afternoon.
Is VNDLY the simple option for you?
Good fit if you...
- Have one to ten people who all need the same stock count.
- Buy from suppliers and want receiving to update stock without typing.
- Sell through Shopify, WooCommerce, BigCommerce or Squarespace.
- Want barcode scanning on a phone without buying hardware.
Look elsewhere if you...
- Track equipment or supplies rather than products you sell; Sortly or BoxHero is simpler.
- Are one person with fewer than a hundred products and no store; the spreadsheet is still fine.
- Need point-of-sale hardware; VNDLY covers inventory and orders, not the till.
Simple inventory tools compared
Five simple inventory tracking tools, and who each one fits
Prices read from vendor pages on 7 September 2026.
- 1
VNDLYOur pick
Stock, purchase orders and sales orders in one place, barcode app included, CSV import, Shopify and WooCommerce sync. $49/mo flat, 14-day trial.
Best for: A small team that buys from suppliers and sells through a store, and wants the count to update itself
- 2
Sortly
Photo-based item tracking with a phone app and QR labels. Free plan, paid from $49/mo.
Best for: One person tracking equipment, supplies or a small product range
- 3
BoxHero
Barcode-first stock app with a free plan and a clean mobile interface.
Best for: Solo sellers and small shops that want scanning without purchase orders
- 4
Zoho Inventory
Free for 50 orders a month, $29/mo on Standard, tied into Zoho Books.
Best for: Teams already running Zoho accounting
- 5
A spreadsheet
Free, familiar, and fine for one person with under a hundred products.
Best for: Starting out, before a second person or a second location
Integrations
Connect the commerce stack you already trust.
Plug VNDLY into your store, shipping, and accounting tools in minutes.
Trusted by growing businesses.
See what inventory and sales teams are saying about VNDLY.
“VNDLY's purchase order workflow got me from signup to first PO in under an hour. Inventory tracking across my store and pop-ups is finally in one place instead of scattered spreadsheets.”
“Implementing this system has significantly boosted our productivity and streamlined our warehouse operations.”
“Before VNDLY we had no real system, just spreadsheets and a lot of manual work. Since switching, our order processing is faster, stock accuracy has improved significantly, and invoicing takes a fraction of the time.”
Pricing
Plans that grow with your operation.
Starter
$49/mo
For small businesses and solo entrepreneurs
- Users: 2
- Locations: 2
- E-Commerce Stores: 2
- Orders / month: 500
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Professional
Most popular$149/mo
For growing businesses with a team
- Users: 10
- Locations: 5
- E-Commerce Stores: 10
- Orders / month: 5,000
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
Enterprise
$349/mo
For large organizations with high volume
- Users: Unlimited
- Locations: Unlimited
- E-Commerce Stores: Unlimited
- Orders / month: Unlimited
- Full order-to-ship pipeline
- Mobile App & Barcode Scanning
- Serial Number Tracking
- Lot / Batch Tracking
- VNDLY AI (BYOK)
- Planning & Forecast
- Sales Strategy
- Packing Visualizer
- CRM & Sales Pipeline
- Development Projects
- Marketing & Email Campaigns
- Reports & Analytics
- PDF & CSV Export
- API & Integrations
- B2B Customer Portal
- Sales Agents (Beta)
- Custom Integrations*
- Custom KPIs & Reports*
From spreadsheet to VNDLY in an afternoon
Nothing to install and no consultant.
- 1
Import the sheet you already have
CSV import maps SKU, description, quantity and cost columns. Opening stock is set in one step.
- 2
Add suppliers and reorder points
Enter each supplier once; reorder points can be set per product or left for the demand planning tools to suggest.
- 3
Print or scan barcodes
Every product gets a barcode. Print labels, or scan the ones already on the box with the free phone app.
- 4
Connect the store
Orders sync in and stock deducts in real time, so the store never sells what the shelf does not have.
- 5
Receive the first purchase order
Mark lines received on the phone as boxes come in; stock and landed cost update without a spreadsheet.
FAQ
Common questions
For a solo seller, Sortly or BoxHero: free plans, phone apps, nothing to configure. For a team that buys and sells, VNDLY, because the count updates itself when a purchase order is received or an order ships, and setup is a CSV import.
Give every product a SKU and a barcode, record each movement when it happens, and use a tool that deducts stock on sale and adds it on receipt. Hand-updated counts drift; recorded movements do not.
Yes for one person and a few dozen products. It fails when two people edit it, when a second location needs its own count, or when an online store sells something the sheet still shows as available.
One that imports your spreadsheet, scans barcodes on a phone, connects to your store, and charges a flat monthly fee rather than per user. VNDLY does that at $49 a month for two users and 500 orders.
Sortly, BoxHero and Zoho Inventory all have free plans with item or order limits. VNDLY has a 14-day trial rather than a free plan.
14 days with full access to all features. No credit card required to start.
Yes. VNDLY supports CSV import for products, customers, and suppliers. You can also sync directly from Shopify, WooCommerce, BigCommerce, Squarespace, and other platforms.
VNDLY integrates with Shopify, WooCommerce, BigCommerce, Squarespace, PrestaShop, Magento, Xero, Visma, EasyPost, Sendcloud, Fraktjakt, and more. New integrations are added regularly.
Absolutely. VNDLY uses row-level security, AES-256 encryption for API keys, and runs on enterprise-grade infrastructure. Your data is isolated per tenant and backed up continuously.
Yes. All plans support multi-location inventory with stock transfers, per-location stock levels, and location-specific reporting.
Bring your own OpenAI or Anthropic API key. The AI queries your real business data to generate reports, detect anomalies, compare periods, and answer questions in natural language.
Yes. Refer customers to VNDLY and earn 20% recurring commission for as long as they stay, tracked through Rewardful with a 60-day cookie window. Payouts via PayPal once you hit $50. Apply at vndly.io/partners.
Yes. No contracts, no cancellation fees. You can downgrade or cancel from the billing page at any time. Your data stays accessible until the end of your billing period.
Yes, save approximately 17% with annual billing compared to monthly. You can switch between monthly and annual at any time.
Earn with VNDLY.
Refer inventory and sales teams to VNDLY and earn 20% recurring commission for every customer you bring in, for as long as they stay.
Ready to run inventory without guesswork?
14-day free trial, no credit card required. Set up your first products and start selling today.