VNDLY Features Overview: Modern Inventory, Orders, and AI Planning for Growing Brands

Inventory challenges are not small. According to IHL Group, the global retail industry loses $1.73 trillion annually to out-of-stocks and overstocks (inventory distortion) — about 6.5% of global retail sales. That’s real money tied up in excess stock or lost to missed sales. Growing product businesses need a system that gives them visibility, control, and forward-looking insights without slowing their teams down.

That’s exactly why we built VNDLY: a modern, AI-powered platform that unifies inventory, purchasing, sales, invoicing, planning, and analytics in one place. It’s fast, clean, and built for real operations — with BYOK (Bring Your Own Key) AI so you stay in control of your models and data. Below is a full tour of the core modules and what makes VNDLY different.

Inventory Management That’s Accurate and Actionable

Inventory is the heartbeat of every product business. VNDLY delivers real-time visibility across locations, with the depth you need to trust your numbers:

• Multi-location stock levels with unlimited warehouses
• Inventory movements log for a complete audit trail
• Lot and serial tracking for traceability
• Stock adjustments with reason codes
• Inter-location transfers and quick stock level set

On top of day-to-day inventory, VNDLY includes robust stocktake workflows: blind counts, variance reports, recounts, and CSV/Excel import/export. It’s designed to make accurate counts easier, not harder.

Purchase Orders Built for Real-World Receiving

Purchasing shouldn’t be a guess or a spreadsheet. VNDLY’s purchase order module supports the full lifecycle from draft to partial receiving and complete receipt. Key capabilities include:

• Auto-generated PO numbers and version history
• Partial receiving with immediate inventory updates
• Supplier price lists and lead time tracking
• Freight and landed cost allocation + landed cost reports
• PDF generation and export for vendor workflows

And because supplier performance matters, VNDLY tracks on-time rates and lead time accuracy so you can compare suppliers with real data.

Sales Orders That Keep Fulfillment Moving

From draft to delivery, VNDLY’s sales order flow is designed to keep teams aligned and customers happy:

• Complete lifecycle tracking: Draft → Confirmed → Shipped → Delivered
• Stock availability indicators on each line (with PO ETA tooltips)
• Packing lists with weight/dimension calculations
• PDFs with automatic stock notices for out-of-stock items
• Fulfillment from any warehouse location

Every document has version history and an audit trail so teams can move fast without losing accountability.

Invoicing That Matches the Way You Work

VNDLY supports invoicing from sales orders or as standalone documents. You can track payments, issue credit notes, and apply customer-default tax rates automatically (with line-level overrides when needed). Like everything else, invoices are clean, versioned, and fully exportable.

Planning & Forecasting with Built-In AI Support

Inventory isn’t just about what you have today — it’s about what you’ll need next month. VNDLY’s planning module gives you forward-looking control:

• Reorder points, min/max, and safety stock
• ABC/XYZ classification analysis
• Forecasting models (Moving Average, Weighted MA, Exponential Smoothing)
• 30/60/90 day stock projections with stockout warning lines
• Bulk PO creation from planning recommendations

Layered on top is the AI Planning Assistant, built specifically for purchasing and supply chain questions — helping teams turn signals into actions faster.

AI Assistant (BYOK): The Smarter Way to Ask Your Data

VNDLY’s AI Assistant is designed to make reporting feel effortless. It’s also BYOK — you bring your own OpenAI or Anthropic API key, and we encrypt it with AES‑256‑GCM. That means you stay in control of provider choice and data access.

• 10+ standard report types plus dynamic custom report builder
• Automatic chart generation with embedded PNGs
• Suggested follow-up questions and anomaly detection
• Daily KPI digests and smart alerts (low stock, revenue spikes, dormant customers)
• Conversation history with search and deletion

Instead of hunting through spreadsheets, teams can ask: “Which products are aging faster than expected?” or “What’s driving revenue changes this month?” and get instant, reliable answers.

Reports & Analytics That Drive Decisions

VNDLY includes 14 report types across sales, inventory, financials, and performance — all sortable, filterable, and exportable to CSV or PDF. Common highlights include:

• Stock levels, valuation, aging, and movements
• Profit margins and landed cost analysis
• Sales by customer, product, and category
• Supplier analysis and sales agent commissions

For executive visibility, the dashboard gives you a customizable view of revenue, orders, inventory, and customer performance in one draggable canvas.

Integrations: Shopify & WooCommerce (Plus Sync Controls)

VNDLY connects directly to Shopify and WooCommerce, keeping orders, products, and inventory aligned without manual re-entry:

• Two-way product sync
• Order and fulfillment sync
• Inventory push from VNDLY (VNDLY as master)
• Webhook support for real-time updates
• Configurable order prefixes and sync logs

This is especially valuable for brands selling across channels who need stock accuracy to prevent overselling and stockouts.

Team Management & Multi-Location Support

As businesses scale, access control becomes critical. VNDLY includes:

• Team invitations with accept/decline flow
• Custom roles with granular permissions (14 modules × 4 actions)
• Activity logs and audit trails

Combine that with multi-location inventory and you get a system built for distributed teams — whether you run one warehouse or twenty.

Why VNDLY Feels Different

Most inventory tools feel like software you “tolerate.” VNDLY is software you actually want to use. The difference comes from three principles:

• AI-powered by design (and BYOK so you keep control)
• Modern UI that’s fast, clean, and built for daily use
• End-to-end coverage across inventory, purchasing, sales, invoicing, planning, and analytics

When inventory distortion is costing the industry trillions annually, the real advantage is operational clarity — the ability to see what’s happening, understand why, and act faster than your competitors.

Ready to See VNDLY in Action?

If you’re looking for a platform that replaces spreadsheets, reduces stockouts, and helps your team make smarter decisions, VNDLY is ready. Explore the product, take a tour, or reach out for a demo — we’d love to show you how it fits your workflow.

Source: IHL Group, “Retail Inventory Crisis Persists Despite $172 Billion in Improvements,” Sept 10, 2025. Read the full report.